More Logistics

One thing we've done that has worked out well is to start each morning with a mini staff meeting to go over assignments/projects for the day. We all eat lunch together at noon.

In case I hadn't mentioned it before, some staff are working 8-4:30, but most are working 8:30-5. I am working 9-5:30 by choice and to accommodate another staff member's schedule. This means I've had to have the next day's tasks listed before I leave for the day since some people needed to start tasks before I got there.

The first day of boxing, all full-time staff were there by 8:30 so we met at 8:45 to introduce ourselves to each other (it was the first day for new staff) and talk about the process of boxing and the assignments. On the second day, everyone started working before I got there, and the manager was at a meeting so we didn't stop for our mini meeting until late morning. Today, the manager started the meeting at 8:45 before some of us had gotten to work yet. It's probably better to wait until all the staff have arrived to hold the meeting since some may feel left out and miss some of what is said.

On a project of this magnitude, it's very hard for the managers to focus on anything other than the project. I've tried to delegate as much as I can, but I've still had to be aware of whether the program calendar was submitted on time and whether the meeting rooms had been booked properly for next fiscal year. I can't even imagine trying to juggle multiple projects like this, as is the case for the head of our Facilities Services department.